340 | P a g e

Labels for Special Order Items

Each component that you enter into project specifications can have a bar code label print for it. Some

components such as labor or freight will never need a label. There is a setting on the component window

special instructions tab that can be used to control the label printing. This setting is defaulted to none for all

non-merchandise components. For merchandise components it is set for quantity when the component

quantity is less than 10 and single when the component quantity is greater than 10. When this setting is set

to quantity one label will be printed for each item. For example, if you have 5 chairs, then you will get 5

labels. When this setting is set for single, only one label will be printed regardless of the quantity. This is

useful for fabric items were the quantity might be 40 yards and the product is delivered on one spool.

To manually print labels you can user the label printing options on the reports menu under project.

You can print labels by purchase order, by quantity, and by received date. The bar code labels that you

produce are to be used on the components of your project. When printing the labels, the computer will

check the quantity on the component and will print a label for each individual piece. For example, if your

component consists of six chairs then the computer will print six bar code labels.

To print labels by purchase order, select Purchase Order from the menu. A window will appear allowing

you to enter the project and the purchase order number for which you would like labels. The computer will

print a label for each piece of merchandise that was ordered on the purchase order you have chosen.

To print labels by quantity, select By Quantity from the menu. A window will appear allowing you to enter

a range of items and components that have been entered into the computer. The program will then print a

barcode label for each component in the range you have chosen.

To print labels by received date, select Received from the menu. A window will appear on while you to

enter a date range. The program will then print a bar code for each component that was received within

that date range.

Scanner Tips and Troubleshooting

Test the scanner before using it to scan a large complicated batch of items. Make sure you are familiar with

the operation of the scanner and the software before using it to scan a large batch of items or for a mission

crtical application. Try it with only a few items first!

When scanning a large group of items, split the scanning up into manageable batches. For example, when

taking a physical count of your entire inventory, upload the scanner to your lot on the computer every

couple of hundred of items or after every isle or section. Every upload will append items to the list that is

being maintained on the computer. This way if something happens to the scanner (like it gets dropped or

loses power) you will only have to re-count the last set of items. Another fact to keep in mind is that the

scanner can only hold a maximum of about 1800 items at a time.

Make sure that you keep the plate or plugs on the bottom of scanner clean and free of obstructions . If you

are having trouble uploading from the scanner or getting garbled results, try cleaning the plate on the

bottom of the scanner. Make sure that the pins inside the docking station are also clean and free of

obstruction and that the scanner is seated properly in the cradle. Unplug the docking station and turn off

your computer before attempting to clean the pins. Use a Q-tip with a little rubbing alcohol on it to clean

the docking station pins and the bottom of the scanner.

1 2 ... 6 7 8 9 10 11

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